Time and Attendance System Change (TAS)
We have implemented the electronic Time and Attendance (TAS) system for the Department of Psychology. This new online system moves us forward from paper forms to an electronic format.
TAS is a sustainable and efficient way for employees and supervisors to approve and verify that the time entered into PeopleSoft is correct. Time includes the hours worked (for hourly employees and student employees). It also includes vacation, sick, and other types of leave (exempt employees). TAS does not replace PeopleSoft. This means everyone needs to enter time in both systems: TAS and PeopleSoft.
Important: Employees who have submitted time off forms need to enter the time again in TAS.
Time & leave reporting
All hours worked or leave taken must be submitted each pay period in a timely manner to ensure an employee’s paycheck is correct. Any hours not submitted or approved by the second Friday at 12:00 p.m. may not be paid in a timely manner. The Department of Psychology Business Office HR team will approve all hours for payment by 12:00 p.m. the Monday following the end of the pay period. For questions, contact Theresa Lopez.
Time and leave reporting responsibilities
Employee hourly: Responsible for reporting hours worked in TAS and My ASU
Employee salaried: Responsible for reporting hours taken off (Sick, Vac) ONLY in TAS and My ASU
Supervisor: Responsible for approving all hours worked/taken in TAS
Department Time Administrator: Responsible for approving all hours approved by supervisor in PeopleSoft
Time entered in both TAS and MyASU must match. Any discrepancies may delay the payroll process.
Information for employees and supervisors
1.
TAS/Time and leave reporting instructions for employees
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Go to https://tas.asu.edu
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Log in using your ASURITE login.
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Select New Request.
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Select the Type as appropriate using the information below:
Hourly Employees: will need to submit a request for each day worked when they have hours to report. Classified staff and Service professionals who are hourly and accrue leave will also need to report any vacation, sick, or holiday time.
Salaried Employees: will only put in exception time, such as vacation, sick, etc. -
Select your date on the From and To areas. Put in the amount of hours in the Hours box. Please submit by day and not by date range.
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When you have finished, simply select the Submit button – you will see a pop up that asks “Submit leave request?” please select OK. You will be able to see on this same screen if your time is approved. Your submission will automatically generate an email that is sent to your supervisor/approver that your time is submitted and ready for approval.
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Go to My ASU (https://my.asu.edu) and log in using your ASURITE login.
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In the Employee Info view, go to My Employment > Time > Time and Leave Reporting.
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Switch to View by “Time Period”.
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Enter your total # of hours for each day and select the appropriate Time Reporting Code from the drop-down menu.
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Press Submit and then OK in the pop-up box. You should then see a list of the hours you reported.
2.
Time and Leave Approval Instructions for Supervisors
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Go to https://tas.asu.edu
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Log in using your ASURITE login.
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Select the Staff Requests tab.
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Select the row for the employee whose time you are approving. The Time Request Approval window will appear. Click on Approve if the hours submitted are correct. If the hours are incorrect, you can click on Deny or advise the employee to correct the hours and resubmit.
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Click on Yes in the Confirmation window. The employee’s hours will no longer be listed under submitted hours.
TIP: To review previously approved/not approved hours, click on the Approved or Not Approved links on the left side of the screen in the Staff Requests box.
Late Time Entry/Approval
Any hours that were not submitted by the employee or approved by the supervisor before the deadline may not be included on the employee’s paycheck. When this occurs, the employee or supervisor will need to contact the Business Office HR team to notify them of the late submission. The Business Office will work with the employee or supervisor to have the hours processed. If all deadlines have passed, the missed hours will be added to the employee’s check for the next pay period.