Pre-Award

Pre-Award services are available for researchers at all career stages, from graduate students to senior faculty. Our goal is to assist you in all stages of developing your research portfolio and to ensure your proposal is submitted on-time and error-free.  Use the information on this page to guide you through the Pre-Award process starting with identifying funding sources to sharing your plans via the Proposal Intake Form to developing and submitting your proposal.  We look forward to serving your Pre-Award needs!

Submitting a Proposal? Fill out a:

Proposal Intake Form

Pre-Award Services

Finding Resources

Try some of these resources to assist with your funding opportunity searches:

  • Pivot (sign on using ASUrite and set up an account) Pivot is a database of global funding opportunities, updated daily, that allows you to search and sort results in a variety of ways
  • Dimensions is a database of more than $1 trillion of historic and current funding around the world, available to the ASU community when using an ASU IP address.  Contact kedanalytics@asu.edu for more information on how to use this tool

Finding funding is a critical aspect in the development of your research portfolio. This page provides an overview of ways for researchers to find funding and provides links to some key resources. 

ASU provides a variety of resources to assist researchers in identifying funding opportunities.  Researchers are encouraged to sign up for weekly notifications at funding.asu.edu.  Here you'll learn more about Limited Submissions, internal funding programs, and will find announcements about research-related events, trainings, sponsor kick-off meetings, proposal development and more.

Federal Funding

Federal funding opportunities are often found on the sponsor's website. Here are links to some of Psychology's most popular sponsors' websites and LISTSERVS:

Foundation and Internal Grants

Foundation and not-for-profit opportunities are found here:

 

·         Foundation Directory Online - please contact Shaun Brenton, Corporate and Foundation Relations at ASU Foundation prior to directly contacting sponsors listed in this resource

·         Philanthropy New Digest alerts

Internal grant opportunities (websites are updated annually so check these frequently):

 

·         Women & Philanthropy

·         Institute for Social Science Research (ISSR) Seed Grants

·         ASU-Mayo Seed Grant Program

Develop & Submit a Proposal

Here we provide a high-level overview of the steps involved in proposal development and submission. Please feel free to contact your Pre-Award Research Advancement Administrator for more details about the process.

In Department of Psychology, we view the proposal submission process as a team effort between the researcher and staff.  The researcher is responsible for the scientific and technical components, and the Research Advancement Administrator (PSY RAA) is responsible for reviewing the sponsor's guidelines to ensure the proposal is compliant, and for completing the non-scientific and institutional information associated with the submission. Our staff also works with Office for Research and Sponsored Projects Administration (ORSPA) staff to ensure your proposal is submitted to the sponsor on-time. It is our goal to help researchers submit on-time and error free proposals that reflect the highest quality of scientific endeavor.  ORSPA needs to receive proposals at least three (3) full business days prior to the agency’s deadline date to guarantee review.

Snapshot of the proposal development and submission process:

Responsible

Task/Component

Deadline

Researcher

Identifies funding announcement and completes Proposal Intake Form or emails PSY RAA of intent to submit

*At least 6 weeks prior to submission deadline

PSY RAA

Reviews Funding Opportunity Announcement (FOA) for critical information such as deadlines, researcher and institutional eligibility, sponsor-specific requirements and/or limitations (FOA always supersedes sponsor's general guidelines)

*Upon receipt of Proposal Intake Form

PSY RAA

Creates internal proposal in ORSPA's Enterprise Research Administration System (ERA) based on information in the Proposal Intake Form or from researcher email and forwards ERA Funding Proposal (FP) number (internal proposal number) to researcher

*Within two days of receipt of Form

PSY RAA

Sends researcher email that includes internal and external deadlines and a checklist/table of required documents and responsibilities for completing the submission

*Within 3 days of either receipt of intake form or meeting to discuss proposal

PSY RAA/Researcher

Jointly develop budget based on Proposal Intake Form and/or meeting or emails with researcher

*3 weeks prior to submission deadline

PSY RAA

Drafts budget justification based on budget based on sponsor requirements, includes all required ASU/ASU Foundation (ASUF) institutional language

*As budget is being finalized

PSY RAA

Creates proposal in external submission system (e.g. System-to-System for NIH proposals, ASSIST, Grants.gov, Research.gov, Fastlane, sponsor portal, email to sponsor)

*As soon as budget is final

Researcher

Writes the science and forwards individual sections to PSY RAA

**5 days prior to sponsor deadline

PSY RAA

Reviews all scientific sections for compliance then uploads into ERA, packages sections into PDF of full proposal for researcher review

**4 days prior to sponsor deadline

PSY RAA

Routes proposal internally for researcher, Investigator, Department/Center, and College review and approval and for ORSPA Grant & Contract Officer (GCO) review of budget and justification

**3 days prior to sponsor deadline

PSY RAA

Addresses any ORSPA GCO reviewer comments, uploads revised sections into ERA and external submission system

**After GCO review

Researcher

Approves proposal in ERA

**Upon PSY RA routing for internal review

Researcher

Revises science sections if needed, forward to PSY RAA for re-upload

**Within ORSPA 3-day review period window

Researcher

Informs PSY RAA that the proposal is final and ready for submission

**Within ORSPA 3-day window

PSY RAA

Informs ORSPA GCO (via ERA) that researcher is ready to submit

**Within ORSPA 3-day window

ORSPA GCO

Submits proposal to sponsor, generates automated submission notification for researcher

**No later than sponsor deadline date and time, best practice is at least one day early

Acronym key:

  • PSY RAA - Research Advancement Administrator
  • ORSPA - ASU's Office of Research and Sponsored Projects Administration
  • GCO - Grant + Contract Officer
  • ERA - ORSPA's Enterprise Research Administration proposal management system
  • FOA - Funding Opportunity Announcement

https://researchadmin.asu.edu/ - ASU's Research Administration webpage. This site provides information, documents and tools to investigators and research advancement teams across the university, including work instructions for proposal development, and a variety of sitelets that offer guidance on other aspects of sponsored project research.

https://era.oked.asu.edu - ASU's Enterprise Research Administration system (ERA) provides an integrated platform for the administration of research and sponsored projects at ASU.  Proposal submissions, awards and integrity and assurance are managed in a single system.

Researcher Resources

·         Experts.asu is a tool to identify collaborators from across ASU who might add value to your research

·         Research Academy (ASU login required) - sample training modules and resources include

·         How to get Research Funding

·         Proposal Preparation

·         Craft your Proposal

·         GRASP (Grant Research and Sponsored Projects Conference)

·         Researcher Support Guide A customizable tool that outlines the proposal submission process flow and provides links to internal resources to assist you in submitting well-crafted, compliant proposals

·         Research Development (RD) (sign up for weekly emails that provide information on RD-sponsored events; proposal development workshop series; sponsor kick-off meetings; services such as the Proposal Management team that provides support to teams who are submitting high-profile, high $ proposals; RD's Graphics capabilities to assist in translating scientific data into figures and illustrations for both proposals and journals